There's nothing worse than attending a party that is not located in the right venue. Throwing a party at an ill-fitting venue can ruin the entire event. If you've been to an event or, worse, planned an event that didn't have a venue that suited it, then you can be assured that there was not enough thought put into the selecting of the venue, or the people responsible for choosing a location did not know the few simple tricks to picking the perfect venue for their event. Luckily for you, you are reading this guide. This article will go over everything you need to know about finding the perfect party venue for your purposes.
Before you even begin the party planning process, you need to consider what kind of event it is that you're throwing. This seems like a no-brainer, but it can be the biggest thing that prevents people from knowing exactly what kind of venue they need. Are you holding an event that is best suited for a banquet hall like a corporate event, a school extracurricular awards night, or a wedding reception, or are you hosting an event best suited for a large backyard or a rented spot at one of Houston's beautiful parks such as a family reunion, a company picnic, or a birthday party. The important thing to remember is to think about what size you will need for the event. If the venue is too large for your purposes then you risk the event being too spread out, and the energy of the event will be completely non-existent. Alternatively, if the event is too small for your purposes then you run the risk of the event being too cramped, and thus your guests will be thoroughly uncomfortable. You also need to picture what layout your event will need, and if the layout needs to change throughout the course of the event.
The next thing you need to consider when deciding the venue for your event is what your additional needs are. How will you be feeding the guests for this party? Many banquet halls and, of course, restaurants provide food for parties thrown at their venues, but not all do. If you plan on having the event catered then you need to know the catering policies for the venue that you're looking at, or if you'd be able to host a potluck amongst your guests, and how they would accommodate such an activity. Another immensely important aspect you need to consider before even deciding on the event is what your audio-visual needs are. Do you plan on having music and dancing, a slideshow or presentation, or have any sort of speeches at all? Chances are you are and you will need speakers, projection equipment, and microphones. Like before, some venues provide this service at an additional cost, but some don't--so you'll need to know the venue's policies on bringing rentals in (and if they have any tried-and-true services to help save you some leg work.) You also need to consider parking for your event. Will everyone be arriving via their own vehicles, will they be dropped off, or will they be bussed in? If you need to consider a valet service, it is important to look into this before the location is planned.
By having a good idea of what kind of location you need for your event, you thereby begin the planning of the entire party and it helps you remain organized. Know what you need when it comes to your party's location. We promise it will save you a lot of stress.